Property Inspector (Specialist)
California State Personnel Board Specification
Definition
Under direction, to have responsibility for the property and equipment control function of (1) a large State department having several divisions, numerous branch installations, and a wide variety of property; or (2) a large number of branch installations of a major State department; and to do other related work.
Distinguishing Characteristics
Property Inspectors (Specialist) are responsible for the operation of a complex property control system with widely dispersed property. This class is used in a major State department having an approximate minimum of 10,000 property items and an annual total of approximately 1,500 property acquisitions, transfers, and surveys. Because property is widely dispersed, Property Inspectors (Specialist) normally travel throughout the State from 25% to 50% of the time. In State departments where the amount and variety of property is not as extensive and traveling is not as frequent, the property control function may be assigned to a Property Controller I, or a Property Controller II.
Typical Tasks
Establishes and leads the maintenance of property accounts and records of location of property; is responsible for recording the receipt of new property and for the marking of property; releases property to authorized units and individuals; informs employees receiving property of their responsibility for it; issues directives concerning the care and movement of property; receives requests for and recommends transfers of property; makes or leads the making of inventories and inspections of property; investigates discrepancies in inventories and reconciles property records; prepares annual statements of property inventory showing the cost of property by classification; determines the condition and recommends proper disposition of property requiring repair, salvage, or disposal; may make on-the-spot survey determinations while in the field inventorying property; may conduct sales of property being disposed of; prepares data to justify replacement of or additional equipment in the equipment budget; audits and recommends changes in field property records and accounts; develops improvements in property accounting procedures in accordance with departmental directives and the State system of property accounting; leads others in the methods of property accounting; keeps records, dictates correspondence, and prepares reports.
Minimum Qualifications
Either I
One year of experience in the California state service performing the duties of Property Controller I or six months performing the duties of Property Controller II.
Or II
Two years of experience inventorying and maintaining property and equipment control records in the California state service. (Experience below the Office Assistant II level is not considered qualifying.)
Or III
Three years of experience inventorying and maintaining control records for a wide variety of property and equipment or expendable store keeping items.
Knowledge and Abilities
Knowledge of: Methods and practices used in recording, inspecting, maintaining, issuing, taking and recording inventory, accounting for and disposing of property; various kinds, uses, and standards of supplies and equipment owned or used by the State of California; property records section of the California State Administrative Manual; office methods and procedures. Skill in making arithmetical computations.
Ability to: Read and write English at a level required for successful job performance; take an accurate inventory of widely scattered and diverse property; reconcile inventories with control accounts; inspect, determine condition of, and recommend proper disposition of property; analyze situations accurately and take effective action; speak and write effectively.
Special Personal Characteristic
Willingness to travel throughout the State for extended periods of time.
Additional Desirable Qualification
Education equivalent to completion of the twelfth grade.
