ABOLISHED 05/07/2015 PER PAY LETTER 15-16 - Records Management Analyst II (Supervisor)
California State Personnel Board Specification
Definition
Under direction, to supervise responsible, varied, and complex work in the State records management program and to either (1) assist in providing consultative services to State agencies on records management; or (2) to plan and direct a comprehensive records management program for a large State agency; and to do other related work.
Typical Tasks
Directs analytical studies of records management programs, filing systems, and material to determine records control and filing needs; reviews and evaluates existing and proposed records management operations, systems, and procedures, including records protection and disposition, and directs the installation of new or revised systems; makes recommendations as to space layouts, utilization of equipment, staffing and production standards, design and control of forms and reports, and records management procedures and operations; interviews and consults with departmental officials and representatives of outside agencies; trains, supervises, and gives functional guidance to subordinate technical and clerical personnel in records management activities; prepares reports.
Minimum Qualifications
Either I
One year of experience in the California state service performing duties comparable to Records Management Analyst I.
Or II
Experience: Three years of progressively responsible experience in one or a combination of the following:
1. Management or technical experience in the analysis, design, revision, and installation of records management or filing systems and procedures (supervisory experience in filing work is not acceptable in itself but is desirable if acquired as incidental or in addition to the above experience). or
2. Technical experience in a staff capacity in the analysis of records management programs, systems, and equipment, and the conduct of filing systems and procedures studies requiring the preparation of reports with recommendations. and Education: Equivalent to graduation from college. (Additional qualifying experience may be substituted for the required education on the basis of one year of experience being equal to two years of education.)
Knowledge and Abilities
Knowledge of: Records management principles, practices, and methods and skill in their application to the records needs of organizations; design and control of forms and reports; various kinds of filing and related equipment and supplies and their use, limitations, and costs; modern office methods and procedures; principles of organization and management; department's affirmative action program objectives; a manager's role in the affirmative action program and the processes available to meet affirmative action objectives.
Ability to: evaluate existing records systems and plan revisions or design new systems and procedures to meet the requirements of State agencies; prepare concise, comprehensive reports and recommendations including procedural analyses; prepare operating and procedural manuals; establish and maintain cooperative relationships with public and private agencies; analyze situations and take effective action; plan and direct the work of others; effectively contribute to the department's affirmative action objectives.
