ABOLISHED 06/04/2015 PER PAY LETTER 15-17 - Administrative Assistant, Fair Political Practices Commission
California State Personnel Board Specification
Schematic Code: KG45
Class Code: 5169
Established: 01/08/1976
Revised: 04/25/1979
Title Changed: --
Definition
Under direction, to assist the Commission's management by performing varied administrative and paralegal tasks; and to perform other related duties.
Typical Tasks
Assists the Executive Director by relieving him/her of administrative detail; performs routine legal research, researches legislative histories, and makes special studies and prepares administrative reports; assists Division Chiefs with administrative problems and procedures and assists in the installation of new programs and procedures; develops criteria on which to evaluate per sonnel needs, operating effectiveness, and budgetary requirements; reviews legal documents and materials considered by the Commission and staff; answers written and oral inquiry regarding the Political Reform Act, Commission procedures, and the status of pending litigation; assists in interpreting Commission policies to operating divisions; prepares manuals of procedures; cooperates with other agencies, groups and individuals in connection with the coordination of Commission activities; serves as liaison with other agencies concerning compliance with the Administrative Procedures Act; studies pro posed legislation and prepares legislative analysis; represents the Commis sion at conferences and meetings; may supervise and review the work of other staff; dictates correspondence and prepares reports.
Minimum Qualifications
Either I
Twelve months of experience in the California state service performing staff work in a class equivalent in level to Junior Staff Analyst, Range B, or Staff Services Analyst, Range B.
Or II
Eighteen months of experience in the California state service performing the duties of an Executive Secretary I or II.
Or III
Experience: Eighteen months of experience in the California state service performing the duties of a Technical Assistant II, Fair Political Practices Commission; and
Education: Six semester units of college courses in public or business administration, accounting, economics, political science, or law.
Or IV
Two years of progressively responsible experience as a staff assistant performing professional or technical duties relieving an administrator of assigned administrative detail and preparing reports and recommendations of administrative action. This experience must have been in a legal office or an agency branch responsible for the administration of a legal program which has allowed the candidate to gain familiarity with legal terminology, con cepts, and reference materials.
Knowledge and Abilities
Knowledge of: The Political Reform Act, basic legal concepts, terminology, principles and procedures; use of legal reference material; legal office management principles, methods and procedures.
Ability to: Reason logically, analyze situations accurately and recommend an effective course of action; write effectively; prepare reports and summary sheets which set forth statements of fact, applications of relevant law and conclusions; read and understand statutes, court decisions, legal documents and similar material; work cooperatively with staff, public officials and the public; explain the provisions of law, the Political Reform Act, procedures and problems to persons contacted in the work; supervise the work of others.
Additional Desirable Qualifications
Aptitude for and interest in paralegal work; equivalent to graduation from college.
