Institutional Personnel Officer Series

California State Personnel Board Specification

Series established February 3, 1987

Scope

This series specification describes the supervisory classes which direct the personnel management program in the California Department of Corrections and California Youth Authority. These career classes are used for positions responsible for personally performing or administering and managing the personnel, safety, return-to-work, labor relations and data processing programs in the institutions.

Job Description

Persons in these classes provide technical expertise and supervisory/management leadership in the area of personnel management; recommend and participate in the development of personnel management policy; perform work concerned with the technical aspects of classification and pay; and plan, organize and direct the personnel management program and its related responsibilities including job auditing, classification recommendations, transactions, delegated testing, labor relations, employee benefits and performance evaluation, safety, return-to-work, workers' compensation and data processing.

Factors Affecting Position Allocation

Scope and variety of responsibilities assigned; complexity of the institution; level of difficulty and complexity of work assignments; impact of decisions and consequence of error; independence of action; and supervision exercised and received.

Definition of Levels

Institutional Personnel Officer I

Under supervision, incumbents at this level will serve as working supervisors for the less complex personnel management program in the institutions. Positions allocated to this level personally perform the most difficult personnel tasks. Specific duties include supervision of classification and pay, delegated testing and transactions functions.

Institutional Personnel Officer II

This is the first supervisory level with responsibility for the more complex personnel management program in the larger institutions. Under general direction, incumbents supervise the personnel/payroll function, classification and pay, delegated testing, workers' compensation and safety/return-to-work programs. Positions allocated to this class personally perform the most complex, sensitive work in the area of personnel management.

Minimum Qualifications

Institutional Personnel Officer I

Either I

One year of experience in the California state service performing the duties of a Personnel Services Supervisor II. (Promotional candidates who are within six months of satisfying the experience requirements for this class will be admitted to the examination, but they must fully meet the experience requirements before being eligible for appointment.)

Or II

Two years of experience in the California state service performing the duties of a Personnel Services Supervisor I or Personnel Services Specialist II.

Institutional Personnel Officer II

Either I

One year of experience in the California state service performing duties at a level of responsibility equivalent to Institutional Personnel Officer I. (Promotional candidates who are within six months of satisfying the experience requirements for this class will be admitted to the examination, but they must fully meet the experience requirements before being eligible for appointment.)

Or II

One year of experience in the California state service performing the duties of a Staff Services Analyst (Range C). (Persons applying experience toward this pattern must have had an assignment in the California state service performing technical personnel work.) (Promotional candidates who are within six months of satisfying the experience requirements for this class will be admitted to the examination, but they must fully meet the experience requirements before being eligible for appointment.)

Or III

Two years of experience in the California state service performing the duties of a Personnel Services Supervisor II.

Or IV

Three years of progressively responsible experience in technical personnel work, at least one year of which shall have been with independent responsibility for analyzing and recommending decisions on difficult personnel problems.

(One year of graduate work in public or business administration, personnel, industrial relations, psychology, law, political science or a related field may be substituted for six months of the required experience in Pattern II. Experience in California state service applied toward this pattern must include one year of experience performing duties comparable in level of responsibility to those of an Institutional Personnel Officer I.) and Education: Equivalent to graduation from college. (Additional qualifying experience may be substituted for a maximum of four years of the required education on a year-for-year basis.)

(In appraising experience, more weight will be given to the breadth of pertinent experience and to evidence of the candidates' ability to accept and fulfill increasing responsibilities in personnel work than to the length of his/her experience.)

Knowledge and Abilities

All Levels:

Knowledge of: Laws, rules and regulations affecting personnel record keeping, personnel transactions, payroll and certification processes used in State departments; techniques of employee recruitment; employee relations and performance evaluation; principles of effective supervision; a supervisor's role in safety, health, affirmative action and labor relations and the processes available to meet these program objectives.

Ability to: Develop and administer training programs; appraise qualifications of applicants and interview effectively; train and supervise subordinates; effectively contribute to the Department's safety, health, labor relations and affirmative action objectives.

Class History