ABOLISHED 11/20/2014 PER PAY LETTER 15-08 - Assistant Chief, Division of Accounting, State Controller's Office
California State Personnel Board Specification
Definition
Under general direction, to assist in planning the work and directing the staff in the financial and accounting work of the Division of Accounting; and to do other related work.
Typical Tasks
Assists the Chief in planning and supervising the work of the staffs engaged in maintaining the State's general ledger control accounts and treasury accountability controls; assists in the supervision of preparation of financial data for the annual report of the State Controller and special reports as required; assists in the compilation of data covering the anticipated revenues and expenditures of future periods in order to estimate the financial condition of the State's General Fund; assists in the directing of the apportionment of State payments to political subdivisions, and effecting authorized transfers between funds; assists in determining cash available in various funds for investment transactions; assists in the administering of property held in trust by the State; assists in supervising the preparation of monthly statements of the General Fund cash conditions; assists in review of audit reports prepared by the Division of Audits of the Department of Finance covering the various State agencies to ascertain if monies are due the State and effecting the collection of such amounts either through correspondence or by legal action instituted by the Controller; exercises general supervision of the staff engaged in certifying official Controller's receipts and ordering into the State Treasury all deposits therein, interprets, from an accounting standpoint, constitutional and statutory provisions affecting State financial transactions; assists in establishing procedures for proper control and recording of transactions; participates in selection of personnel and directs processing of documents relating thereto; supervises and participates in preparation of initial budget and work load statistics for the Division; reviews and approves all executive orders, public works transfer requests, and plans of financial adjustment; prepares and maintains accounting and procedural manuals; and performs special assignments upon request.
Minimum Qualifications
Either I
Two years of experience performing the duties of a Fiscal Control Officer, State Controller's Office, or Accounting Administrator II in the Division of Accounting, State Controller's Office.
Or II
Three years of experience in California state service in a responsible supervisory capacity in work requiring a knowledge of the State's central accounts for revenues, appropriations, and expenditures performing duties of a class with a level of responsibility not less than that of an Accounting Administrator I.
Or III
Experience: Four years in a responsible supervisory capacity in work requiring a knowledge of the State's central accounts for revenues, appropriations, and expenditures. (Experience in California state service applied toward meeting this requirement must be in a class at least equivalent in level to Accounting Administrator I.) and
Education: Either
1. Possession of a valid certificate issued by the California State Board of Accountancy (or any state that enjoys reciprocity with California) to practice as a certified public accountant; or
2. Completion of a prescribed professional accounting curriculum given by a residence or correspondence school of accounting including courses in elementary and advanced accounting, auditing, cost accounting, and business laws; or
3. Completion at a collegiate-grade residence institution of the equivalent of 16 semester hours of professional accounting courses including courses in elementary and advanced accounting, auditing, and cost accounting, and three semester hours of business law.
Knowledge and Abilities
Knowledge of: Accounting principles and procedures with particular reference to State finance and fund and appropriation accounting; provisions of the law, legal opinions, court decisions, rules and regulations, and departmental policies relating to disposition of State revenues and transfer and disbursement of State funds and other work of the Division; principles and techniques of organization, management, and supervision; State's revenue and expenditure systems, and uniform accounting procedures and financial organization of the State of California; unclaimed property law; business law; Office's Affirmative Action Program objectives; a manager's role in the Affirmative Action Program and the processes available to meet affirmative action objectives.
Ability to: Apply accounting principles and procedures with particular reference to State finance and fund and appropriation accounting; interpret and apply provisions of the law, legal opinions, court decisions, rules and regulations, and departmental policies relating to disposition of State revenues and transfer and disbursement of State funds and other work of the Division; secure and compile financial statistical data, present data graphically, and forecast financial trends including estimates of future State revenues and expenditures; effectively plan, organize, direct, and coordinate the work of a large staff; analyze data and draw sound conclusions; analyze situations accurately and adopt an effective course of action; prepare reports; establish and maintain cooperative relations with those contacted in the work; speak and write effectively; effectively contribute to the Office's affirmative action objectives.
Special Personal Characteristic
Ability to qualify for a fidelity bond.
