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Workforce Analysis and Census of Employees

​California State agencies conduct an annual workforce analysis and a women's earnings report for use in equal employment opportunity and workforce planning efforts.  This page includes reports compiled from this data as well as information about the process and instructions for employees conducting the analysis.

​​​Reports

Census of Employees

CalHR strives to make employment with the State of California a diverse and fair working environment that is free from discrimination and retaliation. The Annual Census of Employees in State Civil Service report provides data on civil service employee demographics, and in some instances, on comparable California labor force and population demographics. It indicates how civil service composition changed between a five year period and includes civil service appointment and separation data as well as salary comparisons. Further, it shows agency hiring goals for persons with disabilities and for the Upward Mobility Program (UMP) as well as participation levels for UMP and the Limited Examination and Appointment Program (LEAP).

2014 Annual Census for Employees in State Civil Service

2015 Annual Census for Employees in State Civil Service

Three Components of Workforce Analysis

​1. Workforce Composition: departments conduct an analysis of significant underutilizations among racial/ethnic and gender groups.

​​2. Persons with Disabilities: departments conduct an analysis of representation of persons with disabilities and set annual goals.

​​3. Upward Mobility: departments identify their upward mobility classifications; the number of employees that are participating in upward mobility, and the number of employees expected to progress from positions in low-paying classifications to entry level technical, professional, and administrative positions and set annual goals.

Conducting the Workforce Analysis

​​The analysis of employees in state civil service is due June 1st annually.  Forms, instructions, and training materials are available via the CalHR Office of Civil Rights WFA Dashboard.  ​​EEO Officers should submit the names and email addresses of staff that need access to the WFA Dashboard to Workforce.Analysis@calhr.ca.gov.  Employees that encounter technology challenges with the WFA Dashboard should first contact their respective information technology office to troubleshoot and resolve the issue before contacting the Office of Civil Rights.

Departments download the blank WFA Forms from the dashboard and upload them again upon completion.  The WFA Manual available on the dashboard provides comprehensive instructions on how to comply with the WFA requirements and complete the forms.  Departments that believe they meet the criteria to receive an exemption from any of the WFA requirements may complete and submit a WFA Exemption Request Form.   Departments will be informed if exemptions are approved or denied.  If a department's exemption request is denied, it will be required to comply with the WFA requirements by the June 1 due date.

​​Workforce analysis is conducted because it is a requirement of the law that all employees and applicants are afforded equal employment opportunity.  A portion of the data in the workforce analysis reports is included in the Annual Census of Employees in State Civil Service report which is submitted annually to the Governor and Legislature.

Workforce analysis is a way for departments to track their EEO efforts and develop goals and action plans to improve their EEO programs.  It also provides an opportunity for departments to share their EEO successes with CalHR. The Office of Civil Rights at CalHR is responsible for overseeing department EEO programs, providing feedback and recommendations for improvement, and scheduling compliance hearings.

​Online Disability Survey

CalHR offers the online disability survey which allows departments to survey their employees and determine disability representation in compliance with the Rehabilitation Act of 1973 and Government Code section 19233. These statutes pertain to the level of representation of individuals with disabilities in the state workforce and ensure adherence to related fair employment practices. The survey data is used to provide a profile of the department’s workforce that is included in the Annual Census Report. Around-the-clock and remote access to this confidential online survey is made available once a department obtains the link. The department representative can obtain the link and request survey results via email at Workforce.Analysis@calhr.ca.gov.  Information collected through the survey is used for statistical purposes only.

​​Legal Authority and References

​Workforce Composition: Government Code Sections 19791(b) and 19797 can be found at leginfo.legislature.ca.gov under Government Code, and California Code of Regulations Section 599.980 can be found at Westlaw.com

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