Business Manager I
California State Personnel Board Specification
Definition
Under direction, to assist in formulating business management policies, and to direct and coordinate business services functions of a small institution; and to do other related work.
Distinguishing Characteristics
The level of classes in the Business Manager series is determined by the size and type of the institution, the number of employees in the institution, and the number of employees under the overall direction of the Business Manager, the population of the institution, and the number, size, variety, and nature of enterprises carried on under the direction of the Business Manager. The Business Manager is directly responsible to the head of the institution.
Positions in the class of Business Manager I exist in the small institutions where the business management responsibilities are limited to those activities relating primarily to the maintenance of the physical plant and the procurement of supplies and equipment necessary to the proper functioning of the institution, although in some instances there may also be responsibility for very limited agricultural and shop activities. The small institutions generally have a population ranging from 100 to 300, and a total staff of 50 to 150, with approximately 15 to 50 employees assigned to the business services functions. (These figures are only a general indication of the level of responsibility of this class and are not to be considered absolute measures in the determination of the classification of individual positions.) Because of his relatively small staff, the Business Manager I directly supervises many of the business services activities and actively participates in solving operating problems. Positions at this level generally exist in the facilities of the Youth Authority and the small resident schools of the Department of Education.
Positions in the class of Business Manager II, the next higher class, exist medium-sized institutions where the business services activities are more extensive than in the small institutions. A Business Manager II exercises overall direction through supervisory personnel who are personally responsible for day-to-day operation of their respective activities.
Typical Tasks
Plans, organizes, and gives overall direction to the following business services functions: the maintenance and operation of the physical plant, food production and preparation, farming and livestock activities, procurement and storing of materials and supplies, the operation of the laundry and other industries, general housekeeping activities, fire protection and watchman services and, in some instances, budgeting and accounting.
Confers with the head of the institution on general policies and procedures with special emphasis on the business services phases of the institutions; reviews and evaluates existing policies and procedures and, if necessary, recommends the installation of new ones; secures, trains, and evaluates the performance of personnel and takes or recommends appropriate action; may supervise the preparation of the budget and quarterly estimates of materials, supplies, and equipment required for maintaining and operating the institution; may direct the maintenance of the accounting records and may exercise control over purchases and other expenditures; assists in long-range planning of the building program; confers with personnel in charge of the various business services activities and advises them on problems relating to these activities; insures that working relationships of the business services staff with inmates are consistent with recommendations of the treatment staff; confers and coordinates with other institutional division chiefs to accomplish an integration of activities; may appear as a representative of the institution at meetings on budget and fiscal affairs; may direct the compilation and preparation of statistical reports and other data.
Minimum Qualifications
Either I
One year of experience in the California state service, either:
1. In charge of a major business services function in a State mental or correctional institution or resident school in a class with a level of responsibility at least equivalent to Food Administrator I. (A major business services function is one of the following: budgeting and accounting, maintenance and operation of the physical plant, procurement and storing of materials and supplies, institution industries, or food management.) or
2. Performing responsible duties in a major business or administrative service function such as administrative analysis, budgeting, accounting, training, or personnel management. Experience applied toward this requirement must be in a class with a level of responsibility at least equivalent to Accounting Officer II.
Or II
Experience: One year of experience in one or a combination of the following:
1. In managing the business services of a small hospital or resident school, or assisting in managing such activities in a large hospital or resident school. or
2. In a supervisory capacity with responsibility for directing two or more functions similar to the business services activities of a State institution.
(Experience in the California state service applied toward either of these requirements must be in a class with a level of responsibility at least equivalent to Accounting Officer II.)
and
Education: Equivalent to graduation from college. (Additional qualifying experience may be substituted for the required education on a year-for-year basis.)
Knowledge and Abilities
Knowledge of: Principles of organization and management; principles, practices, and problems involved in managing the business services of a small institution including accounting and budgeting, maintenance and operation of the physical plant, food production and preparation, farming and livestock activities, procurement and storing of materials and supplies, operation of the laundry and other industries, general housekeeping activities, and fire protection and watchperson services; principles and techniques of personnel management and supervision; Department's Affirmative Action Program objectives; a manager's role in the Affirmative Action Program and the processes available to meet affirmative action objectives.
Ability to: Plan, direct, and integrate maintenance and operation of the physical plant, food production and preparation, farming and livestock activities, procurement and storing of materials and supplies, operation of the laundry and other industries, general housekeeping activities, and fire protection and watchperson services and coordinate them with other programs of the institution; plan, organize, and direct the work of others; assist in planning the building program for an institution; understand the attitudes, problems, and behavior of the mentally or physically handicapped or persons under restraint; anticipate needs and estimate requirements for materials, supplies, and equipment; secure and maintain the respect and cooperation of institution students, inmates, and officials; analyze situations accurately and adopt an effective course of action; write and speak effectively; effectively contribute to the Department's affirmative action objectives.
