Business Manager II
California State Personnel Board Specification
Definition
Under administrative direction, to assist in formulating business management policies and to direct and coordinate either (1) all of the business services functions of a medium-sized institution; or (2) a group of business services functions of a large facility; and to do other related work.
Distinguishing Characteristics
The level of classes in the Business Manager series is determined by the size of the institution, the number of employees in the institution, the number of employees under the overall direction of the Business Manager, and the number, size, variety, and nature of enterprises carried on under the direction of the Business Manager.
Positions in the class of Business Manager II exist in institutions with either (1) a total staff of 150 to 200, with approximately 50 to 75 employees assigned to all of the facility's business services functions; or (2) in large facilities with a total staff greater than 1000, and more than 100 employees assigned to a group of business services functions that are under the direction of positions in this class. (These figures are only a general indication of the level of responsibility typical of this class and are not to be considered absolute measures in the determination of the classification of individual positions.) Only one Business Manager II allocation can be made at each facility. A Business Manager II exercises direction through supervisory personnel who are personally responsible for the day-to-day operation of their respective activities. Positions in this class generally exist in the largest facilities of the Department of the Youth Authority, the larger resident schools of the Department of Education, the developmental centers of the Department of Developmental Services, and the California Highway Patrol Academy.
Positions in the class of Business Manager I, the next lower class, exist in the small institutions where the business management responsibilities are limited to those activities relating primarily to the maintenance of the physical plant and the procurement of supplies and equipment necessary to the proper functioning of the institution, although in some instances there may also be responsibility for very limited agricultural and shop activities. Because of his/her relatively small staff, the Business Manager I directly supervises many of the business services activities and actively participates in solving operating problems.
Positions in the class of Business Manager, Correctional Facility, the next higher class, exist in the larger institutions where business services include heavy management responsibilities.
Typical Tasks
Plans, organizes, and gives overall direction to the following business services functions: budgeting and accounting, the maintenance and operation of the physical plant, food production and preparation, farming and livestock activities, procurement and storing of materials and supplies, the operation of cannery, laundry, and other industries, general housekeeping activities, fire protection, security services, clients' records, pharmacy, laboratory, x-ray, and central supply.
Confers with the institution management on general policies and procedures with special emphasis on the business management phases of the institution; reviews and evaluates existing policies and procedures and, if necessary, recommends the installation of new ones; may supervise the preparation of the budget and quarterly estimates of materials, supplies, and equipment required for maintaining and operating the institution; may direct the maintenance of the accounting records and exercises control over purchases and other expenditures; assists in long-range planning of the building program for the institution; may assist in the preparation of detailed plans for the proposed construction projects, and coordinates with the headquarters departmental staff and representatives of other agencies on matters relating to these projects; confers with personnel in charge of the various business services activities and advises them on problems relating to these activities; secures, trains, and evaluates the performance of personnel and takes or recommends appropriate action; insures that working relationships of the business services staff and inmates or clients are consistent with the recommendations of the treatment staff; confers and coordinates with other institutional division chiefs to accomplish an integration of activities; may appear as the representative of the institution at meetings on budget and fiscal affairs; directs the compilation and preparation of statistical reports and other data.
Minimum Qualifications
Either I
In the California state service, either:
1. One year of experience performing the duties of Business Manager I. or
2. Two years of experience in charge of a major business services function in a State hospital, developmental center, or correctional institution, resident school or California Highway Patrol Academy performing the duties of a class equivalent in level of responsibility to Accounting Officer II. (A major business services function is one of the following: budgeting and accounting, personnel, maintenance and operation of the physical plant, procurement and storing of materials and supplies, institution industries, food management.) or
3. Two years of experience performing duties involving responsibility in a major business or administrative service function such as administrative analysis, budgeting, accounting, training, or personnel management, in a class equivalent in level of responsibility to Business Manager I.
Or II
Experience: Two years of experience in one or a combination of the following:
1. In managing, the business services of a small hospital, or resident school, or assisting in managing such activities in a large hospital, or resident school. or
2. In an administrative capacity, including supervision of mercantile, industrial, or extensive agricultural operations in which the type and level of responsibilities exercised are comparable to those required in managing the business services of a State institution.
(Experience in the California state service applied toward either of these requirements must be performing the duties of a class equivalent in level of responsibility to Accounting Officer II.) and
Education: Equivalent to graduation from college. (Additional qualifying experience may be substituted for the required education on a year-for-year basis.)
Knowledge and Abilities
Knowledge of: Principles of organization and management; principles, practices, and problems involved in managing the business services of a medium-sized institution including accounting and budgeting, maintenance and operation of the physical plant, food production and preparation, farming and livestock activities, procurement and storing of materials and supplies, operation of the laundry and other industries, general housekeeping activities, fire protection, security services, clients' records, pharmacy, laboratory, and x-ray services; principles and techniques of personnel management and supervision; the Department's Affirmative Action Program objectives; a supervisor's role in the Affirmative Action Program and the processes available to meet affirmative action objectives.
Ability to: Plan, direct and integrate business services and coordinate them with the other programs of the institution; plan, organize, and direct the work of others; assist in planning the building program for an institution; understand the attitudes, problems and behavior of the mentally or physically handicapped or persons under restraint; anticipate needs and estimate requirements for materials, supplies, and equipment; secure and maintain the respect and cooperation of institution students, officials, and inmates; analyze data and draw logical conclusions; analyze situations accurately and adopt an effective course of action; write and speak effectively; effectively contribute to the Department's affirmative action objectives.
