Property Controller I
California State Personnel Board Specification
Definition
Under direction, to have responsibility for property control in the smaller State departments, institutions, districts, or geographical areas; may instruct, lead, or supervise inmates, wards, or resident workers; and to do other related work.
Distinguishing Characteristics
Property Controllers I are responsible for the operation of a complete property control system. This class is normally used in departments, institutions, or districts having an approximate minimum of 2,000 property items and an annual total of approximately 300 property acquisitions, transfers, and surveys. Property Controllers I may work independently or supervise a small clerical staff, depending upon the size and complexity of the property accounting function. The larger and more complex property control units are normally assigned to Property Controllers II and Property Inspectors.
Typical Tasks
Establishes and maintains, or may supervise the maintenance of, property accounts and records of location of property; is responsible for recording the receipt of new property and for the proper marking of property; releases property to authorized units and individuals; informs employees receiving property of their responsibility and liability for it; issues directives concerning the care and movement of property; receives requests for and recommends transfers of property; makes or supervises the making of periodic inventories and inspections of property; investigates discrepancies in inventories and reconciles property records; prepares annual statements of property inventory showing the cost of property by classification; determines the condition and recommends proper disposition of property requiring repair, salvage, or disposal; may conduct sales of property being disposed of; may maintain control records for keys; prepares data to justify replacement or additional equipment in the equipment budget; develops improvements in property accounting procedures in accordance with departmental directives and the State system of property accounting; may instruct others in the methods of property accounting; keeps records, dictates correspondence, and prepares reports.
Minimum Qualifications
Either I
One year of experience inventorying and maintaining property and equipment control records in the California state service. (Experience below the Office Assistant II level is not considered qualifying.)
Or II
Two years of experience inventorying and maintaining control records for a wide variety of property and equipment or expendable storekeeping items.
Knowledge and Abilities
Knowledge of: Methods and practices used in recording, inspecting, maintaining, issuing, taking and recording inventory, accounting for and disposing of property; types of property used in the various State departments, institutions, or districts; office methods and procedures; principles of effective supervision and training. Skill in making arithmetical calculations.
Ability to: Read and write English at a level required for successful job performance; supervise the work of others; inspect, determine condition of, and recommend proper disposition of property; reconcile inventories with control accounts; analyze situations accurately and take effective action; speak and write effectively; and instill in others an awareness of their responsibility for State property maintenance and accounting.
Additional Desirable Qualification
Education equivalent to completion of the twelfth grade.
