Key Data Operations Series

California State Personnel Board Specification

Series established December 15, 1971

Scope

This series specification describes the Key Data Operator and Key Data Supervisor classes. Incumbents either (1) are learning to operate key punch or key entry machines, (2) operate key punch or key entry machines, (3)operate consoles, (4) code, compile, debug, analyze and define formats for key entry systems and machines, (5) supervise the work of a group of employees operating key punch or key entry equipment, or (6) supervise technical support units.

Entry Level

Entry into this series is typically from outside State service.

Factors Affecting Position Allocation

Level of difficulty, variety, and complexity of assigned duties, number of employees supervised, independence of action and consequence of error, and degree of supervision received serve as differentiating factors between individual classes.

Definition of Levels

Key Data Operator

This is the entry, training and journeyperson level in this series. Incumbents, under close supervision, learn and perform routine key punch or key entry operations. Incumbents may have lead responsibility over others and secondary responsibility for the operation of a key-to-disc console.

Key Data Supervisor I

This is the first supervisory or technical specialist level in the series. Under general supervision incumbents either (1) instruct and supervise the work of a small group of employees operating either key punch and/or key entry equipment, or (2) have primary responsibility for the operation of a key-to-disc console, (3) have primary responsibility for developing and writing formats for key-to-disc/tape types of key entry systems.

Key Data Supervisor II

This is the second supervisory level. Incumbents either (1) direct through one or more subordinate supervisors the work of small groups of employees operating either key punch and/or key entry equipment or (2) supervise small groups of employees operating key-to-disc consoles or developing and writing formats for key-to-disc/tape types of key entry systems.

Key Data Supervisor III

This is the third supervisory level in the series. Incumbents direct through subordinate supervisors the work of large groups of employees operating either key punch and/or key entry equipment. Defines and proposes solutions for data entry problems related to budgeting, equipment acquisition, standards definition, and procedures development.

Key Data Supervisor IV

This is the fourth supervisory level in the series. Incumbents direct through subordinate supervisors the work of large numbers of employees operating key punch and/or key entry equipment.

Minimum Qualifications

All Levels:

Experience applicable to one of the following patterns may be combined on a proportional basis with experience applicable to the other to meet the total experience requirement. Experience in California state service applied toward "Pattern II" must include at least one year of qualifying experience performing the duties of a class with a level of responsibility comparable to that described in the promotional pattern.

Key Data Operator

Familiarity with a standard alphabetic keyboard such as that on a typewriter, key punch or key entry machine.

Key Data Supervisor I

Either I

One year of experience performing the duties of a Key Data Operator, Range B.

Or II

Two years of experience in the operation of either key punch or key entry machines.

Key Data Supervisor II

Either I

One year of experience performing the duties of a Key Data Supervisor I.

Or II

Four years of experience in key punch or key entry work, at least one year of which must have been in a supervisory capacity.

Key Data Supervisor III

Either I

One year of experience performing the duties of a Key Data Supervisor II or two years of experience performing the duties of a Key Data Supervisor I.

Or II

Five years of experience in key punch or key entry work, at least two year of which must have been in a supervisory capacity.

Key Data Supervisor IV

Either I

One year of experience performing the duties of a Key Data Supervisor III, or two years of experience performing the duties of a Key Supervisor II.

Or II

Five years of experience in key punch or key entry work, at least three years of which must have been in a supervisory capacity. (Two years of the�required supervisory experience must have been as a second level supervisor.)

Knowledge and Abilities

Key Data Operator

Knowledge of: Typewriter or key data keyboard.

Ability to: Demonstrate aptitude for key punch or key entry machine operation; perform general clerical work of average difficulty and follow directions.

Key Data Supervisor I

Knowledge of: Uses, limitations and capacities of key entry machines, key punch machines, and associated equipment and their relationship to other data processing equipment; principles and techniques of formatting key to-disc/tape equipment and related procedures for key entry machines; principles of data processing machine operations; principles of effective supervision and training; modern office procedures; department's Affirmative Action Program objectives; a manager's role in the Affirmative Action Program and the processes available to meet affirmative action objectives.

Ability to: Plan, assign, supervise and coordinate the work of a staff of Key Punch and Key Entry Operators, and Clerical Assistants; do clerical work of average difficulty; perform arithmetical computations accurately; analyze situations accurately and take effective action; follow oral and written instructions; effectively contribute to the department's affirmative action objectives.

Key Data Supervisor II

Key Data Supervisor III

Key Data Supervisor IV

Knowledge of: Uses limitations, and capacities of key entry machines, key punch machines, and associated equipment and their relationship to other data processing equipment, principles and techniques of formatting key to-disc/tape equipment and related procedures for key entry machines; principles of data processing machine operations; principles of effective supervision and training; modern office procedures; the department's Affirmative Action Program objectives; a manager's role in the Affirmative Action Program and the processes available to meet affirmative action objectives.

Ability to: Plan organize, and direct the work of a group of key punch or key entry operators through subordinate supervisors; prepare reports, records and correspondence independently; establish and maintain effective production controls; devise key punch and key entry instructions for data processing programs; organize and conduct training programs; analyze data and draw valid conclusions; analyze situations accurately and take effective action; effectively contribute to the department's affirmative action objectives.

Special Personal Characteristics

Key Data Operator

Willingness to follow a prescribed routine; willingness to work under noisy conditions. Some positions may require the ability to lift and move trays of tabulating cards as required.

Key Data Supervisor II

Key Data Supervisor III

Key Data Supervisor IV

A demonstrated interest in assuming increasing responsibility.

Class History