This PML is superseded by the HR Manual and is no longer active.
PML Number
2006-052
Title
Holiday Informal Time Off
Date Issued
December 13, 2006
Owner
Office of the Director
Contact
Personnel Services Branch
(916) 323-3343
psb@dpa.ca.gov
Signed By
David A. Gilb, Director
Content
In celebration of the holiday season, the Governor has authorized informal time off (ITO) for all employees based on the following schedule:
TIME BASE	HOURS WORKED	ITO HOURS EARNED	
Full-time employees		4 hours	
Part-time employees	Less than ¼ time	1 hour	
Part-time employees	¼ to ½ time	2 hours	
Part-time employees	Greater than ½ time	4 hours	
Intermittent employees	1 – 43 hours worked	1 hour	
Intermittent employees	44 – 87 hours worked	2 hours	
Intermittent employees	88 or more hours worked	4 hours	
For most employees, the paid ITO will be either Friday, December 22, or Friday, December 29.  The time off should be granted in a manner consistent with maintaining necessary services to the public.  Employees required to work these days, or who would be scheduled to work but are on paid leave, should be granted the time off prior to June 30, 2007, if administratively feasible.
ITO Provisions
•	All employees who are scheduled to work are eligible for ITO.  This includes temporary hires such as seasonal employees and retired annuitants.
•	Employees using ITO must report it on their Absence Report forms (Std. 634).
•	FLSA-exempt employees may either combine their ITO with paid leave to equal a full day off, or they may use their ITO to leave early after working a partial day.
•	ITO is not lost when employees transfer between agencies; employees retain their ITO balances until the hours are actually used.
•	ITO is not available for cash-out upon separation; agencies should allow employees to use their ITO prior to separation.
For policy interpretation questions related to ITO, your headquarters’ personnel office staff should contact DPA’s Personnel Services Branch at the telephone number or email address provided above.
May you all have a joyous holiday season.