This PML is superseded by the HR Manual and is no longer active.
PML Number
2002-081
Title
Holiday Informal Time Off
Date Issued
December 20, 2002
Owner
Office of the Director
Contact
Clarice Pace
Analyst
(916) 324-9381
ClaricePace@dpa.ca.gov
Signed By
Marty Morgenstern, Director
Content
In celebration of the holiday season, the Governor has authorized informal time off (ITO) for all employees based on the following:
•	Full-time employees will be permitted four hours of ITO.
•	Part-time employees who work less than 1/4 time will be permitted one hour of ITO, part-time employees who work 1/4 to 1/2 time will be permitted two hours of ITO, and part‑time employees who work more than 1/2 time will be permitted four hours of ITO.
•	Intermittent employees who work 1-43 hours during the month of December will be permitted one hour of ITO.  Intermittent employees who work 44 to 87 hours will be permitted two hours of ITO, and intermittent employees who work 88 hours or more will be permitted four hours of ITO.
For most employees, the informal paid time off will be either Tuesday, December 24, 2002, or Tuesday, December 31, 2002.  The time off should be granted in a manner consistent with maintaining necessary services to the public.  Employees who are required to work on those days or who would otherwise be scheduled to work, but are on paid leave status, should be granted the time off prior to June 30, 2003, if administratively feasible.
All employees, including temporary hires such as seasonal employees and retired annuitants, if scheduled to work, are eligible for ITO.
ITO is to be reported on the Absence Report for all employees.  Employees who are exempt from FLSA may combine their ITO with paid leave to equal a full day off.  ITO must be used on a scheduled workday.
Holiday ITO balances will be maintained until the hours are actually used.  This includes employees transferring between agencies.  Holiday ITO is not available for cash-out; therefore, agencies should allow employees to use their holiday ITO prior to separation.
If you have any questions regarding holiday ITO, please have your personnel office staff contact Clarice Pace.  I hope you all have a joyous holiday season.