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Out-of-State Travel

To any state outside California:

Represented Employees (BU 2, 7, and 9) and all Excluded Employees

  • For short-term out-of-state travel, reimbursement will be for actual lodging, supported by a receipt.  Reimbursement will be for actual meal and incidental expenses in accordance with the in-state meal and incidental rates. 
  • If lodging costs exceed ninety dollars ($90) per night, employees must first obtain and submit three (3) quotes in an effort to obtain the lowest cost lodging.  Employees may choose any of the three establishments; however, reimbursement will be limited to the lowest of the three (3) quotes. 
  • Failure to furnish either quotes or lodging receipts will limit reimbursement to in-state meal/incidental rates and policies. 
  • Long-term out-of-state travel will be reimbursed in accordance with the provisions of long-term travel.

All other Represented Employees

  • For short-term out-of-state travel, any limitations on lodging are placed by the appointing authority when approving travel.
  • With a lodging receipt: reimbursement for the actual cost of lodging and reimbursement for actual meal and incidental expenses in accordance with the in-state meal and incidental rates.
  • Without a lodging receipt: reimbursement is limited to in-state meal/incidental rates and policies.
  • Long-term out-of-state travel will be reimbursed in accordance with the provisions of long-term travel.

 Out of State Travel Forms

  Updated: 10/20/2016
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